Board Positions & Committee Descriptions for 2012-2013
Families signing up for a board position are asked to choose just one job. Families signing up for non-board positions are asked to choose two responsibilities. Please be aware that we do our best to get families on to the committee of their choice, but occasionally we need to balance out the numbers and we may ask people to switch. Families that are unable to participate on the board or on two committees also may consider the buy-out option ($325).
We ask that the individuals who volunteer for these positions attend all of the board meetings (usually at 7 PM on the second Wednesday of each month) to report on progress and problems with their committees. These positions involve organization, record keeping, and duty delegation, and individuals who have been with the school for at least one year typically fill them.
*The number in () represents the approximate number of total committee members.
Newsletter Chair (1)
Scholarship Chair (1)
Tour Guide Chair (2)
Friday Funtime/Camp Chair (1)
Fundraising Chair (13)
Publicity Chair (14)
Calendar Coordinator (1)
Cleaning Committee Chair (13)
Parent Representatives Chair (8)
Babysitting and Substitute Chair (8)
Website Maintenance (1)
School Email Coordinator (1)
Maintenance and Supplies Committee Chair (4)
Scholastic Book Sales (1)
Bulletin Board Person (1)
Board Position Descriptions
Co-Chairs of Parent Board (2)
Overall School & Board Coordination; School Communications; Newsletter Article; Runs Monthly Board Meetings; Runs September Parent Meetings; Places families in committees and Keeps Track of Duties; Finds helpers for “in need” groups, odd jobs like yard clean-up, “special” project work; coordinates with Operations Manager; Meets bi-weekly with Directors.
Keeps Meeting Minutes then Prepares data for Newsletter; creates executive board list and regular board list.
Financial Treasurer– oversees bank accounts and investments, meets with investment advisor quarterly, stays in communication with the Operations Manager about school finances and setting the budget, is the contact person for the person doing WRNS taxes, sits in on insurance audits
Payroll Treasurer – creates the contracts, writes up and sends out personal time reminders
for hours used, sends out yearly Notice and Acknowledgement of Pay Rate and Payday
Under NYS Labor Law to staff, creates and distributes time sheets, tracks hours, and runs
payroll with payroll company two times per month
Sends & Receives Registration Packets & Contracts; Builds Enrollment Database; coordinates with Operations Manager, Mails Spring Letters and Medical paperwork.
Registrar 1 – Sept till March
Registrar 2 – March thru Summer
Creates our Monthly newsletter from articles supplied by parents, teachers and others; Knowledge in graphic design or computer design necessary and must own design software.
Handles the paperwork and financials of families in need of or desire of a WRNS scholarship.
Tour Guide Chair
Give Tours throughout the year to interested families during school hours (usually 10am);Hang School Closed signs on classroom doors prior to these closirngs; answer questions from prospective families.
Friday Funtime/Camp Chair
Friday Funtime organization and record keeping during the school year – including fliers,enrollment, Set-Up Coordinating with Operations Manager. Summer Camp sign-up and organization is similar, but takes place March thru June.
Organizes fundraising activities. See committee description below
Organizes publicity activities. See committee description below
Sets up snack calendar, art project calendar, school events calendar, and hangs day off/school holiday reminders on classroom doors one week prior to days when school is not in session. Needs to have Google Calendar experience.
Cleaning Committee Chair
Organizes cleaning committee sessions. See committee description below
Parent Representative Chair
Oversees parent representatives and feeds them information to report to their respective
classes, should attend all board meetings. Will work closely with web designer to stay on
top of current events.
Babysitting & Substitute Chair
Responsible for organizing babysitter schedule for school meeting and teacher conferences. Responsible for scheduling substitutes as needed by the teachers. May be required to do occasional babysitting or substituting during busy periods.
Website Maintenance & School E-mail Coordinator
Two people share the tasks of sending out family notifications, school closings due to weather and overall maintenance of the website, updating current events weekly or as needed.
See committee description below
Scholastic Book Sales
Places forms in cubbies; sends in order to Scholastic; receives and disperses orders
Bulletin Board Person
(All Year, Seasonal & As Needed) In charge of changing decorative themes, hanging newsletter, sign-up sheets etc on the bulletin boards in the school hallway.
Social Event Planning Chair
See committee description below
Members clean classrooms and toys once a month. The sessions take about 1.5 hours and alternate between weekday evenings and Saturday mornings.
Fundraising/Event Planning (13)
Members organize, plan, and assist on fundraising events throughout the school year. These include Chase Farms, Fall Pictures, Spring Pictures, Young Masterpieces, School T-shirt Sales, Tote bag sales, Spring Fling.
Social Event Committee (4)
Members organize and help with several events during the school year that aren’t fundraising activities. Many of these events take place during the school day. These events include purchasing donuts & coffee at the Parent Info Meetings, Cider and Donuts at the Fall Welcome Back Event, Parent Get-Togethers, Staff Art Show in late Spring, and Last Day Picnic.
WRNS provides baby-sitting during the mandatory September parent meetings (9:00-10:30 M-R), and Parent/Teacher Conferences (9:00am-12pm) in Jan; siblings are allowed to come with the parent volunteer during babysitting sessions.
Substitutes watch the hallway during transition time 10-11am when teachers are absent. Substitutes may bring their WRNS age children during substituting times, but they may not bring younger siblings – please sign-up accordingly.
Coordinates all aspects of Publicity needs; helps individuals complete their tasks by offering past ideas & details; Responsible for posting ads in local newspapers and circulars and maintaining the public face of WRNS; POSTERS: Procures recruitment posters from Printer; Posts at area businesses and family gathering spaces;
Staff January Open House. Library/Artwork Liaison – Brings children’s artwork to & from the library for display; manages the coverage and set-up of Nursery school Open House located at the library. Handles Wilson Commencement Service Project; fliers, gift collection and drop off of gifts to location.
Parent Representatives (7)
One for each class; must be at school often to communicate with teacher; organize a class gathering at the beginning of the school year; send weekly emails to your class with important reminders and snack responsibility; liaison for questions and concerns between parents, teachers, and the Board.
Tour Guides (2)
Gives tours throughout the year to interested families during school hours (usually 10am); Hang School Closed signs on classroom doors prior to these closings; answer questions from prospective families.
Social Work Day (3)
Organizes the School’s opening cleaning day; usually the first Saturday morning in September after Labor Day. In charge of planning, directions, lists of fixing needs, shopping for materials. (August-early Sept)
Assembly & Repairs (inside and outside) of items as needed.
Tax Return Preparer- July thru November; coordinates with Treasurer and Operations Manager